ARTICLE ONE. NAME
The name of the organization shall be known as The Sailing Club, hereinafter referred to as the Club.
ARTICLE TWO. PURPOSE
The general purpose of the association is to encourage sailing, to foster educational programs for training of members in the science and art of seamanship and navigation, to sponsor organized Club activities, to provide instructors and aides for the Sailing Classes and to operate as a non-profit organization.
ARTICLE THREE. LOGO, BURGEE AND OFFICIAL COLORS
The burgee shall be a pennant. The official logo and colors shall be voted upon at a regularly scheduled meeting following publication of the intent to change logo and /or colors. Publication shall state at what regular meeting voting is to take place on proposed changes.
ARTICLE FOUR. MEMBERSHIP
Membership in the Club shall be open to any person interested in sailing and shall be classified as follows:
A. REGULAR MEMBERSHIP
Any person having reached 18 years of age will be accepted for membership upon meeting the membership requirements, submitting an application and paying dues. A regular member is entitled to vote at any meeting of the Club, receive one copy of Club publications, serve on the Board of Directors, be elected as an officer of the Club and participate in all functions of the Club.
B. FAMILY MEMBERSHIP
A member may include his family as members if they meet the membership requirements, submit an application and pay dues. A family member is entitled to vote at any meeting of the Club, to serve on the Board of Directors, to be elected as an officer of the Club and to participate in all functions of the Club. Use of the boats by those under 18 is restricted unless they are accompanied or supervised by their parent.
C. MEMBERSHIP REQUIREMENTS
1. Members must have passed the Basic Sailing Course or (1) present a resume detailing equivalent training and sailing experience, (2) pass the written Basic Sailing exam, (3) pass the Basic Sailing on the water exam.
2. Members must be willing to assist with Sailing Classes on a rotating, voluntary basis.
3. Members must be willing to assist in loading, unloading, transporting, and maintaining boats and equipment used by the Club.
D. MEMBERSHIP DUES
Regular and Family membership annual dues shall be set by the Board of Directors and approved by a majority vote of all voting members present at the next regularly scheduled membership
Dues are payable January 1 and will be considered delinquent on March 1. If dues are not paid by March 1, it will be necessary to apply to the Board of Directors for reinstatement of membership and pay dues for the entire year. Dues for new members will be prorated after June 30 as follows:
Regular membership 1/2
annual regular membership dues.
Family membership – 1/2 annual
family membership dues.
ARTICLE FIVE. OFFICERS AND TERMS
The officers of the Club shall be Commodore, Vice Commodore of Administration, Vice Commodore of Education and Programs, Vice Commodore of Special Events, Secretary, Editor, Treasurer, Historian, and Master at Arms. Any member in good standing may hold office in the Club; however, no person shall hold the same office for more than two consecutive years except for Secretary, Editor, and Treasurer. Elected terms shall be for one year. The responsibilities of each office shall be as follows:
It shall be the duty of the Commodore to preside at all meetings, to abide by the By-Laws of the Club, to appoint such committees as he deems necessary to conduct the business of the Club, to serve as an Ex-Officio member of all committees and to perform such duties as may be delegated to him by the Board of Directors. The Commodore shall be authorized to spend up to $50.00 per month for club expenses without prior approval of the Board of Directors.
B. VICE COMMODORE of ADMINISTRATION
It shall be the duty of the Vice-Commodore of Administration to develop good public relations and to encourage new membership, to be responsible for the scheduling and staffing of all Club boating events and in the absence of the Commodore to preside at Club meetings.
C. VICE COMMODORE of EDUCATION
It shall be the duty of the Vice-Commodore of Education to foster educational programs for the training of members in the science and art of seamanship, to be responsible for the scheduling and staffing of all programs for Club meetings and in the absence of the Commodore and the Vice-Commodore of Administration, to preside at Club meetings.
D. VICE COMMODORE of SPECIAL EVENTS
It shall be the duty of the Vice-Commodore of Special Events to develop good public relations and be responsible for the scheduling and staffing of all special Club events.
It shall be the duty of the Secretary to keep a record of the proceedings at all meetings of the Club and the Board of Directors, keep an accurate roll of all members, conduct the correspondence of the Club and perform other such duties as usually pertain to the position of Secretary.
It shall be the duty of the Treasurer to collect and receive all monies, to keep accurate account thereof and deposit said moneys in an approved bank, to pay normal and legitimate expenses of the Club and its officers in the performance of their duties and to perform such duties as usually pertain to the position of Treasurer.
It shall be the duty of the Historian to document events of the Club and to be responsible for the safe storage of historical documentation.
H. MASTER AT ARMS
It shall be the duty of the Master at Arms to call all Club meetings to order, keep order and see that the meeting proceeds in a business-like manner.
It shall be the duty of the Editor to prepare newsletters or other club correspondence for publications.
An officer may be removed from office upon recommendation of the Board of Directors and a two-thirds vote of all regular members attending the following regularly scheduled meeting.
Vacancies shall be filled by appointment by the Commodore and approval by a majority of the Board of Directors.
ARTICLE SIX. EXECUTIVE COMMITTEE
A. The Executive Committee shall consist of the officers of the Club.
B. The Executive Committee shall be responsible for executing the policies established by the Board of Directors and for carrying out the functions of the Board between meetings of the Board. The Committee shall report all of its decisions at the following meeting of the Board of Directors for their review and ratification.
ARTICLE SEVEN. BOARD OF DIRECTORS
A. There shall be a Board of Directors consisting of all officers, Honorary Board of Directors, and a predetermined number of members at large elected for one year terms. The Executive Committee shall determine the number of members to serve on the board before the election.
B. The Board of Directors shall have the general control and management of the affairs and funds of the Club. It shall have full power to carry out the purposes of the Club as provided in these By-Laws.
C. The Commodore shall preside over all meetings of the Board of Directors.
D. One-third of the membership of the Board shall constitute a quorum. A majority of the Board present at a meeting at which a quorum is present shall be required for the transaction of business.
E. The Honorary Board of Directors shall consist of all past Commodores that are::
1. Willing to serve on the board.
2. Are current members of the club.
3. Are members in good standing.
ARTICLE EIGHT. VOTING
A. Voting privileges are reserved for regular and family members in good standing. Each regular and family member receives one vote.
B. Unless otherwise stated within these By-Laws, a majority vote of regular and family members present at which a quorum is present shall be required for the transaction of business.
C. A quorum shall consist of twenty (20) members in good standing.
ARTICLE NINE. ELECTIONS
A. Elections of all officers will be held each year at the regularly scheduled November meeting.
B. All officers and Board Members shall be members in good standing.
C. A report of the nominating committee shall be presented at the regular meeting in November. Additional nominations will be accepted from the general membership at that time.
D. All officers and Board Members shall be elected by a majority vote of regular and family members present at the regularly scheduled November meeting.
ARTICLE TEN. MEETINGS
A. Regularly scheduled monthly meetings shall be held on the fourth Monday of every month except December.
B. Special meetings may be called by the Commodore upon ten (10) days written notice to all members, stating the purpose of said meeting.
C. Special meetings may be called upon the written request of a minimum total of ten (10) regular and family members stating the purpose of said meeting within the request.
ARTICLE ELEVEN. ORDER OF BUSINESS
A. The order of business at any regular meeting shall be as follows:
1. Acknowledgment of new members and guests.
2. Reading and approval of Minutes.
3. Treasurer’s report.
4. Committee reports.
5. Unfinished business.
6. New business.
7. Special reports and announcements.
ARTICLE TWELVE. COMMITTEES
A. Committee chairmen shall be appointed and their duties delineated by the Commodore.
B. In the absence of the Commodore, committee chairmen may be appointed by the Executive Committee.
C. All Committees shall be subject to the direction and control of the Commodore but each committee shall be authorized to prescribe rules and procedures for the direction of the activities assigned to it.
D. The Nominating Committee shall consist of the Board of Directors and shall convene no later than thirty (30) days prior to the date of the election.
ARTICLE THIRTEEN. AMENDMENTS
A. An Amendment to the By-Laws may be initiated by a majority vote of the entire Board of Directors upon written request of any regular member.
B. Upon approval of the Board of Directors the proposed amendment shall be published in the monthly publication.
C. The proposed amendment shall be voted upon at the meeting immediately following said publication.
D. To be enacted said amendment shall receive a two-thirds vote of all members present at the meeting.